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Family Educational Rights And Privacy Act (FERPA) Complaint Letter

Examples of non-compliance with FERPA include refusal to provide access to school records, providing incomplete school records, or refusal to recognize your rights as a parent. Modify the letter to fit your circumstances if necessary, then mail it 'Certified' with "Return Receipt Requested" to the address shown at the bottom of this page. Send a copy to your attorney and make sure you keep a copy for your records as well.



TO: Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue. S.W.
Washington, D.C. 20202-4605

RE: School In Violation Of FERPA

I hereby lodge an official complaint against the School District of _____________ on behalf of (student's name) who attends (name of school) for what I believe to be:

[ ] Inappropriate maintenance of records/content
[ ] A violation of the Family Educational Rights and Privacy Act of 1974.

The nature of the complaint is as checked:

[ ] Challenge to Record or Content

____ Inaccurate
____ Misleading
____ Incomplete
____ Inappropriate

Record challenged may be identified as:

Person responsible for Entry or person currently maintaining record:___________________________
Date challenged content discovered:___________

[ ] Alleged Violations of Act or Regulations

____ Failure to provide notification of all rights (totally or in needed language)
____ Failure to publish local access and hearing procedures
____ Inappropriate person(s) grant denied access
____ Failure to provide interpretation assistance as requested
____ Failure to provide requested hearing
____ Failure to provide uninvolved hearing officer
____ Failure of hearing officer to provide written opinion within reasonable time
____ Inappropriate sharing of confidential information
____ Other: _______________________________________________

Date of Violation:___________________
Date Violation Discovered if different from above:________________

Other Relevant Information:
(Use this section to add any additional explanatory comments)

Yours Truly,

(Parent Name)
(Parent Signature)
(Phone number)

Print it out, fill it out, then mail it (certified, of course with Return Receipt Requested) to the following address:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue. S.W.
Washington, D.C. 20202-4605

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