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Family Educational Rights And Privacy Act (FERPA) Complaint Letter

Examples of non-compliance with FERPA include refusal to provide access to school records, providing incomplete school records, or refusal to recognize your rights as a parent. Modify the letter to fit your circumstances if necessary, then mail it 'Certified' with "Return Receipt Requested" to the address shown at the bottom of this page. Send a copy to your attorney and make sure you keep a copy for your records as well.

COMPLAINT UNDER THE FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)

(Date)

TO: Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue. S.W.
Washington, D.C. 20202-4605

RE: School In Violation Of FERPA

I hereby lodge an official complaint against the School District of _____________ on behalf of (student's name) who attends (name of school) for what I believe to be:

[ ] Inappropriate maintenance of records/content
[ ] A violation of the Family Educational Rights and Privacy Act of 1974.

The nature of the complaint is as checked:

[ ] Challenge to Record or Content

____ Inaccurate
____ Misleading
____ Incomplete
____ Inappropriate

Record challenged may be identified as:

Title:____________________________
Date:_____________________________
Person responsible for Entry or person currently maintaining record:___________________________
Date challenged content discovered:___________


[ ] Alleged Violations of Act or Regulations

____ Failure to provide notification of all rights (totally or in needed language)
____ Failure to publish local access and hearing procedures
____ Inappropriate person(s) grant denied access
____ Failure to provide interpretation assistance as requested
____ Failure to provide requested hearing
____ Failure to provide uninvolved hearing officer
____ Failure of hearing officer to provide written opinion within reasonable time
____ Inappropriate sharing of confidential information
____ Other: _______________________________________________

Date of Violation:___________________
Date Violation Discovered if different from above:________________

Other Relevant Information:
(Use this section to add any additional explanatory comments)
___________________________________________________________
___________________________________________________________
___________________________________________________________
___________________________________________________________


Yours Truly,

(Parent Name)
(Parent Signature)
(Address)
(Phone number)




Print it out, fill it out, then mail it (certified, of course with Return Receipt Requested) to the following address:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue. S.W.
Washington, D.C. 20202-4605



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